Across Florida, higher education facilities leaders are reimagining campus operations to meet new financial, environmental, and cultural demands. Sustainability expectations are growing, budgets are tightening, and the ways students and staff use campus spaces are evolving faster than ever.
Yesterday at Nova Southeastern University (NSU) Florida, Lambent Spaces joined HOK to host a facilities roundtable exploring how data and design are converging to solve these challenges. NSU’s recent results show the power of this approach: after introducing occupancy analytics across a few pilot buildings, the university saved $1 million in just nine months, an initial phase that has since led to more than $100 million saved or avoided since implementing these insights campus-wide.
As the discussion made clear, three issues are driving major real estate decisions for Florida universities in 2026.
1. Managing the Rising Cost of HVAC
In a state where air conditioning runs year-round, HVAC costs have become a major operational focus. Between energy prices, maintenance demands, and sustainability mandates, campuses are searching for ways to run systems smarter, not harder.
Many facility leaders are turning to occupancy data to understand when and where spaces are actually in use. By aligning HVAC operations with real utilization patterns, universities can reduce waste, improve comfort, and move closer to energy and emissions goals.
Daniel Alfonso Ed.D., VP of Facilities and Safety, and his team are constantly running the numbers. When electricity costs go up or new buildings come online, they’re mission becomes operational excellence. Beyond costs, Alfonso and his team are aiming for better student experiences. Alfonso considers freezing auditoriums an opportunity for better operations.
HVAC setbacks also offer fringe benefits for the facilities maintenance staff; less run-times are equal to less wear and tear on the machinery, requiring less maintenance and filter changes for the staff.
2. Right-Sizing Classrooms for Modern Learning
Flexible learning styles and shifting enrollment patterns have transformed how students use academic spaces. Some lecture halls that were once filled to capacity now operate at half use, while seminar rooms struggle to keep up with demand.
Florida universities are conducting utilization studies to align space supply with academic need. Continuous occupancy insights help right-size classrooms, optimize scheduling, and avoid unnecessary construction, supporting cost efficiency and a better student experience.
Learning has changed since COVID, with more students choosing asynchronous learning alongside a growing need for community and coworking spaces for innovation. To understand where students are gathering, how they’re using spaces, and what spaces have become magnets, is a huge benefit to space planning teams as they build towards the future.
3. Navigating Hybrid Work on Campus
Hybrid work has become a fixture in higher education operations. Administrative offices and staff spaces often fluctuate in occupancy throughout the week, making it difficult to predict when and how space will be needed.
By understanding utilization trends, universities can inform scheduling, custodial services, and long-term space strategy, ensuring that offices evolve alongside new work patterns rather than lag behind them. Patterns of use are the best predictors of future use. By rightsizing scheduling and custodial services, universities stand to gain operational excellence.
Taking Smart Space Strategy Statewide
The roundtable at NSU highlighted how data-driven decision-making is changing the real estate landscape for higher education. Occupancy analytics give universities the confidence to balance cost, comfort, and community, all while aligning capital decisions with actual campus behavior.
Lambent Spaces is proud to support Florida institutions in this transformation. By turning occupancy data into actionable insights, Lambent helps universities unlock new efficiencies, advance sustainability goals, and deliver the kind of flexible, right-sized campuses built for the future of learning and work.
